We build your digital workforce.
Our custom AI agents act as digital employees – from battling bureaucracy to automating complex processes.
Especially suited for consulting professions: management consulting, engineering, architecture and related industries.
Reclaim your time with GeistWorks Agentic Systems!
We build your digital workforce
A clear start: why now, where it helps, and what we deliver. Three angles – one goal: measurable value in your daily work.
Why?
Less admin, more value creation. Quality up, risk down – with “first‑time‑right”, compliance checks, and active company knowledge.
Learn moreUse cases
From document assistant to workflow automation: practical use cases that deliver immediate relief.
View use casesServices
A modular ecosystem of components, services and integrations – fast results with maximum safety.
Our servicesFrom bureaucratic burden to intelligent value creation
Transform fragmented processes into a synergistic ecosystem and give your experts the space for true professional excellence.
Expertise instead of administration
Free your highly qualified specialists from monotonous "copy & paste" work and manual documentation. Through intelligent automation, you reduce pure writing time by 50–70% and gain valuable resources for value-adding tasks.
"First-Time-Right" precision
Eliminate costly rework loops and formal rejection reasons through automated compliance checks. Our AI acts as a digital gatekeeper, validating documents against complex rules and historical guidelines – for an audit-proof process chain.
From Dark Data to active knowledge
Transform unstructured PDF archives and voice notes into an intelligent "Single Source of Truth". Make fragmented information immediately searchable and extract strategic KPIs automatically for your central project dashboard.
Scalability without headcount pressure
Empower your team to handle 3 to 5 times the volume of cases with the same quality. Through systemically available expert knowledge, even junior employees deliver results at senior level immediately, while administrative marginal costs per project drop drastically.
Our solution: The digital employee.
No additional “software” to maintain – but a working AI employee. Understands context, makes reasoned decisions and executes end‑to‑end tasks – from intake and QA to safe handover into the target system.
-
Understands context – combines documents, rules and history into robust answers.
-
Acts autonomously – executes multi‑step workflows incl. clarification handling.
-
Secure & compliant – validates “first‑time‑right” against internal policies.
-
Seamlessly integrated – connects to email, DMS, ERP/CRM or n8n workflows.
Emails, uploads, minutes, policies.
Compliance checks, plausibility, gap analysis.
Documents, applications, responses – consistent & complete.
Transparent rationales, change suggestions, audit trail.
Send via email, insert into DMS/ERP/CRM or trigger via n8n.
Your edge through the GeistWorksAI ecosystem
Maximum expert relief
Free your specialists from administrative shackles. Our AI takes over the time-consuming creation of reports, applications, and documentation, allowing your team to focus 100% on solving complex professional problems.
Error-free "First-Time-Right" results
Avoid costly correction loops. A digital gatekeeper checks every document against internal rules before sending and identifies critical phrasing or missing approvals before they become a problem.
Conversational corporate knowledge
Make unstructured data – from voice memos to deeply buried PDFs – immediately usable. Transform your static document pool into an active knowledge base that answers questions and delivers facts in a structured way.
Data-driven strategy optimization
Make informed decisions through AI-powered variant analysis. The system simulates various scenarios and automatically identifies the most efficient path with the lowest risk and highest yield potential.
Scalability without hiring stress
Empower junior employees with AI-assisted guidance to immediately deliver high-quality, expert-level results. Scale your project capacities without linearly increasing administrative costs or headcount.
Agentic workflow automation
Close the last mile of automation. Through seamless integration into existing IT landscapes, our AI agents understand context and validate data flows independently, instead of just blindly pushing information from A to B.
In 3 steps to your AI agent
Transparent, collaborative, and risk‑free – from the first call to measurable impact in your daily work.
-
1. Strategy & concept
Free initial consultation to prioritize use cases and define the target picture for your digital employee.
- Process screening & potential analysis
- Use‑case canvas & rough ROI estimate
- Scope & boundaries (MVP vs. target)
- Project plan & fixed‑price offer
Duration: 60–90 min (call) + 3–5 business days for offer Outcome: Target picture, scope, fixed price -
2. Development & training
Based on our component toolbox, we build your agent and train it on your data & workflows – with short feedback cycles.
- Set up data room & rules (Single Source of Truth)
- Configure agent skills (extract, write, validate)
- Iterative tests with real examples
- Security & compliance guardrails
Duration: 2–6 weeks (scope‑dependent) Outcome: Working MVP/prototype -
3. Implementation & success
Seamless integration into your tools and teams. Enablement, go‑live and ongoing monitoring – so the digital employee delivers value immediately.
- Integration into portals & systems (e.g., via n8n)
- Team enablement & responsibilities
- KPI tracking in the project dashboard
- Support & continuous optimization
Duration: 1–3 weeks to go‑live Outcome: Productive agent in daily operationsAnd the best part: Fixed price, with zero project risk for you.
Targeted intelligence for complex industries
In a world where expertise is the most important resource, bureaucratic routine tasks must not be a bottleneck for your growth. Experience how our modules eliminate administrative friction and amplify your professional excellence through technological intelligence.
Management & Strategy Consulting
Automate the creation of grant applications and restructuring concepts. The AI converts calculation data directly into sound text and proactively identifies the optimal strategy for maximum success rates.
Consulting Engineering
Turbo-documentation for technical audits: measurement data from Excel flows automatically into reports, while on-site observations via voice memo are directly transformed into structured renovation plans.
Architecture & Construction Planning
Accelerate approval processes by comparing plans with building regulations. The AI creates precise building descriptions from CAD metadata and prepares documents for authority portals in a structured manner.
Software & IT Analysis
Revolutionize your Requirements Engineering. Unstructured workshop transcripts are translated without loss into precise user stories, technical specifications, and ready-to-use Jira tickets.
Project & Lifecycle Management
Centralize your knowledge in a "Single Source of Truth". The system aggregates fragmented data sources and monitors milestones and compliance risks throughout the entire project lifecycle.
Sales & Bid Management
Win tenders through AI-assisted answering of performance specifications. Voice memos after customer appointments are immediately transformed into structured CRM data and visit reports.
Marketing & Communication
Create highly personalized content based on your project data. The integrated compliance check secures advertising claims against competition laws and internal guidelines.
Press & Crisis Management
React confidently to inquiries or rejections. The AI analyzes incoming mail, compares it with the internal database, and immediately drafts fact-based, de-escalating statements.
GeistWorksAI vs. Big AI: Strategic comparison
General-purpose AI (ChatGPT, Claude, Gemini) is impressive for individual tasks. The GeistWorksAI ecosystem is optimized to remove administrative friction in highly structured B2B workflows.
1. Core dimensions at a glance
| Dimension | Big AI (General purpose) | GeistWorksAI ecosystem |
|---|---|---|
| Focus | Text generation & general assistance | Process automation & structured data extraction |
| Customization | One‑size‑fits‑all: Static model for all users worldwide. | Tailored: Adapted to the customer’s needs and industry logics. |
| Data base | World knowledge (predefined) | Company‑specific expertise & live project data |
| Workflow | Isolated chat interface for single users | Team workflows: Complex processes for departments with roles. |
| Method | Probabilistic | Deterministic (rule logic via dashboards & QA modules) |
| Efficiency | Reduces writing time | Reduces process time & eliminates media breaks |
2. Side‑by‑side for end users
Daily work decides whether AI is just a “tool” or becomes part of your workforce.
| Function | Generic AI (ChatGPT, Claude, Copilot) | Integrated ecosystem (GeistWorksAI) |
|---|---|---|
| Interaction | Manual prompting in a chat window. | Works in the background; reacts to drag‑and‑drop or voice notes. Supports partial or full automation. |
| Visualization | Mostly text answers; facts hard to extract. | Smart dashboard: Figures at a glance; immediate visual decision basis. |
| Handover | User copies results into business tools or portals. | Automated preparation and handover to external portals via “Digital Bridge”. |
| Error & logic checks | Probabilistic text; user must find inconsistencies. | Deterministic checks (e.g., 3‑way matching); warns about content errors. |
| Company context | No automatic knowledge of company data/processes. | Permanent access to the project dashboard and integrated watchlists. |
3. Enterprise‑ready & governance
| Governance feature | Big AI (standard enterprise) | GeistWorksAI ecosystem |
|---|---|---|
| Role model | Mostly binary (User/Admin) | Granular roles: Mirrors team structure (creator, reviewer, approver). |
| Privacy | Opt‑out often complex | Privacy by design: No training on customer data; local vector silos. |
| Interfaces | Generic API | Deep integration: Native n8n nodes & “Digital Bridges”. |
| Audit trail | Limited history | Full auditability: Who validated what, when? |
| Authorization | Manual / SCIM | LDAP/AD sync: Automatically reflects company hierarchy. |
| Governance | “Black box” behavior | Rule‑based guardrails: AI operates within defined business rules. |
Bottom line: Synergy, not competition
“GeistWorksAI uses the cognitive power of Big AI as the engine, but adds the necessary chassis (governance, dashboards, APIs) and the tailored bodywork (customizing) to put that power safely and efficiently onto the road of B2B processes.”
It turns AI from a one‑size‑fits‑all tool into a tailored operating system for knowledge‑intensive companies, empowering teams instead of only supporting individuals.
Components of our ecosystem
Ten specialized AI modules around the central Project Intelligence Hub.
Like a made‑to‑measure suit: the Project Intelligence Hub provides the base pattern and the AI modules are combined for a tailored fit – no monoliths, just a system that fits today and grows with you tomorrow.
AI Project Intelligence Hub
Central control: Single Source of Truth, rule logic, KPI brain.
Aligns teams, reduces coordination overhead, and accelerates delivery.
It’s the brain of your project: an intelligent Single Source of Truth that seamlessly integrates Excel calculations and Word checklists and applies rule logic.
Outcome: 100% data consistency, less coordination, faster decisions.
Smart Project Onboarding & Lifecycle Management
Speech‑to‑data: voice notes become structured project master data.
Simplifies data maintenance, shortens onboarding and prevents data loss from the start.
The Intelligent Concept & Document Assistant
Creates technical concepts or documents from a central database.
Relieves experts of time-consuming "paperwork" during value-adding knowledge work.
The Intelligent Application Assistant
Generates structured application documents and text modules for external portals from data stocks.
Frees experts from monotonous writing tasks and manual transfer errors.
AI Response & Clarification Manager
Analyzes rejections and generates compliant responses based on data.
Increases approval rates and shortens processing time.
Automated Quality Assurance & Compliance Validation
Checks documents before dispatch for rules, responsibilities and risks.
Reduces rework and compliance risks.
Requirements Analysis & User Story Automation
Generates requirement specifications and user stories from meeting transcripts.
Simplifies the creation of issues, increases backlog quality and accelerates delivery.
Finances Sanity Check
Forensic verification of receipts against budgets and regulations.
Prevents leakage and saves audit costs.
Smart Document Intelligence
Makes PDF archives searchable and extracts key data.
Unlocks hidden information and accelerates case handling.
Workflow Integration (n8n)
Integrates the Project Intelligence Hub into complex automation pipelines.
Reduces administrative effort by up to 80% and ensures data quality.
System Architecture
At the center is the Intelligent Project Intelligence Hub as the Single Source of Truth. Specialized modules are grouped around it, implementing individual functions for (sub)processes – from voice memos to audit-proof verification at the end of the project. All modules have their own agent system in the background, which has been trained for the specific functional area covered by the respective module.
The ecosystem transforms unstructured inputs (voice, PDFs, receipts) into structured, usable data and automates the critical interfaces of project work. No monolith: a modular hub-and-spoke system that fits today and grows with you tomorrow.
The ecosystem can be connected to n8n and thus become part of a complex automation pipeline.
Ready for your first digital employee?
Let’s clarify in a free and non-binding initial consultation whether and how an AI agent can revolutionize your company.